China Bound? Don’t Forget to Authenticate Your Legal Documents

Authenticate Your Legal DocumentsAny legal documents that originated in the US must be properly legalized, or authenticated, prior to being used in China. Examples of documents that might need to be authenticated include (but are not limited to) birth certificates, marriage certificates, higher education diplomas, and professional qualifications or certifications.

Since China is not a member of the Hague Convention, apostille is not considered an acceptable way to authenticate documents for use in the country. Instead, the documents must go through a three part process that is referred to as authentication. These steps are outlined below:

  1. Notarization. Non-government issued documents such as professional certifications, power of attorney, and bank letters must first be notarized. Government-issued documents such as birth certificates do not require notarization assuming you possess a certified copy that was obtained from the state in which you reside (or did reside).
  2. State Certification. With notarized or certified copies in hand, the Secretary of State Office must then certify the notary seal or certified copy by adding a statement page. Some states require that a county clerk first certify the notary seal as well. Some states also require certification at the federal level for additional authentication. This is referred to as requesting authentication from the US Department of State.
  3. Consulate Authentication. The next step is to bring or send the certified documents to the Chinese Embassy or Consulate. The signatures and seal of the Secretary of State Office are verified and then the document is authenticated for use in China.

These are the basic steps required to authenticate official documents for recognition in China. From finding employment to securing housing, these documents must be authenticated prior to being accepted as legal documentation in China.

This process requires multiple trips to various government entities at both the state and federal level. You can mail these items but it takes a lot longer than hand delivering the documents at each step along the journey. One of the easiest ways to obtain legalization of documents for China is to hire a professional authentication services company. US Authentication Services offers document legalization services in Washington, DC and can deliver your important documents to every appropriate entity in the authentication process. This ensures that everything is done right the first time and it saves you a lot of time too.

If you want to learn more about how US Authentication Services can streamline the authentication of your documents for use in China, give us a call at 1-800-890-5807 or contact us for a FREE QUOTE today.

Be Ready for Your Adventure with Attestation

When going abroad, formal documentation is essential for proving your identity and confirming your credentials. Just bringing these documents along with you, however, is not always enough. You must be able to demonstrate that those documents are completely authentic and prepared to all of the specifications of the law. Attestation of documents is the process that verifies you executed each document legally and that it is an authentic and genuine copy so the government of the country you are visiting knows it and the information contained within are real.

The documents you need to bring with you depends on where you are going and why. A brief visit, for example, may only require basic identification papers. If you are moving to another country, visiting for a longer period, or going to study abroad, however, you need more extensive documentation to verify your identity, marriage, legal relationships, and education.

Documents you may need attested prior to traveling include:

  • Birth certificates
  • Marriage certificates
  • Powers of Attorney
  • Wills
  • Degrees
  • Transcripts
  • Diplomas
  • Adoption certificates

If you are traveling for business purposes, you may also need attestation of commercial documents such as:

  • Commercial agreements
  • Certificates of Origin
  • Certificates of Good Standing

Attestation is not required for visits to all countries, but is an essential step when preparing for travel to:

  • UAE
  • Qatar
  • Kuwait
  • Saudi Arabia
  • China

Using licensed attestation services in USA makes the process of preparing for your travels faster and prevents frustrating delays. Whether you need attestation for documents for UAE emigration, authentication of educational documents for studying abroad to China, or attestation for other travels, get in touch with us so we can guide you through the entire process. From explaining the authentication requirements of your country of destination to handling each step quickly, our embassy legalization services and process allows you to prepare for your trip and travel with confidence.